Starter
Perfect for clinics just getting started with automation
Does not include behavioural triggers — you may miss high-intent patients
- Automated reminder emails
- SMS & appointment confirmations
- Basic patient segments
Designed for small & mid-size European clinics
The average European clinic loses €2,400/month to missed follow-up appointments
ClinicFlow automates patient reactivation — so you recover that revenue on autopilot.
We onboard max 3 clinics/month — 2 spots remaining for June
🔒 No credit card · Completely free · Reply within 48 hours
Core automation features
ClinicFlow gives clinics these automation capabilities
From appointment reminders to self-hosted GDPR control, turn patient follow-up into a measurable workflow.
Standard
Most popular: full automation for growing clinics
- Automated reminder emails
- SMS & appointment confirmations
- Advanced patient segmentation
- Health education newsletters
- Monthly performance reports
Premium
Enterprise: full customization & dedicated support
Equivalent to 2 months of HubSpot Professional
- Automated reminder emails
- SMS & appointment confirmations
- Lead scoring & behavior triggers
- Custom workflow design
- HIS/EHR integration support
- Dedicated account manager
Do any of these sound familiar?
Your clinic is losing patients you could have kept
Most patients don't leave because they're unhappy — they leave because no one reached out at the right moment.
Low return visit rate
Annual check-ups, follow-up appointments — patients know they should come, but forget, and no one follows up.
Here's how ClinicFlow solved this for Murphy Family Practice: targeted follow-up sequences were sent automatically after every appointment, boosting return visits without adding work for reception.
34% higher return visits20+ automated workflows
Schedule a free clinic reviewOverloaded reception
Nurses spend hours manually calling to remind patients. That time could be spent on actual patient care.
ClinicFlow replaced manual calls with automated reminders and confirmations, freeing reception staff to focus on patient care while improving response rates.
2 hours saved per dayAutomated appointment confirmations
Start your automation planNo visibility on marketing
You send emails or texts but have no idea how many people opened them or booked an appointment.
By tracking engagement and appointment outcomes, ClinicFlow gave clinics clear insight into what messages work and where the patient journey needs refinement.
4x clearer campaign resultsReal-time engagement tracking
See the metrics that matterData compliance worries
Patient data is extremely sensitive. US cloud services make you uneasy, and GDPR fines are a real risk.
Our self-hosted setup keeps patient data in Europe, with audit-ready consent records so clinics can automate follow-up without compromising GDPR compliance.
100% EU data residencyAudit-ready consent logging
Protect your patient dataReal clinic use cases
Common automation scenarios for clinics
These are the most valuable Mautic workflows we build for healthcare practices.
Chronic care follow-up
Patients with diabetes, hypertension, or pregnancy receive scheduled care reminders and education.
New patient onboarding
Automatically send welcome messages, preparation instructions and follow-up guidance after the first visit.
No-show & cancellation flow
Automatically handle missed appointments, cancellations and rescheduling follow up.
GDPR self-hosting advantages
Keep patient data fully under your control
Mautic is both a marketing tool and a compliance tool. We help you build local workflows that are audit-ready.
Local data ownership
Patient information stays on your European server and never goes to U.S. or third-party cloud providers.
VERIFIEDConsent & audit records
Supports consent logging, withdrawal tracking and GDPR-required access logs.
AUDIT-READYDPA-ready deployment
We deploy with DPA compatibility, HTTPS encryption, role-based access controls, and automated backup strategy.
DPA COMPLIANTHow we help
Three steps to your patient automation system
We handle all the technical work — you focus on your patients.
Understand your clinic's needs (Week 1)
We conduct a deep-dive assessment of your patient workflows, existing systems (booking software, HIS), and which processes need automation most urgently.
Deploy and configure (Weeks 2–3)
We deploy Mautic on your server (or a European data centre), configure follow-up reminders, appointment confirmations, and health newsletters — fully GDPR-compliant. Your data stays in your hands.
Go live, train, and ongoing support
After launch, we train your team on using the system. Monthly reports show you which patients need follow-up, with continuous optimisation.
Why choose us
Compare your options
There are many marketing tools, but very few are designed with healthcare compliance in mind.
| Feature | ClinicFlow (us) | Mailchimp / HubSpot | Do nothing |
|---|---|---|---|
| GDPR self-hosted data | Data on your server | Data on US servers | — |
| Automated follow-up reminders | Rule-based auto-trigger | Manual setup required | Manual calls only |
| Healthcare-specific templates | Ready out of the box | Build from scratch | — |
| Monthly cost | One-time setup + low maintenance | €300–€1500+/month | Hidden cost from patient churn |
| Local language support | Direct communication | English support only | — |
Social proof
Built on Mautic — trusted by 200,000+ organisations worldwide.
GDPR-compliant architecture used by healthcare providers across the EU.
Free assessment
Book your free assessment
Tell us about your clinic and we will get back to you within 48 hours, with no sales pressure whatsoever.